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Human Resources Generalist

Company: University of Redlands
Location: Redlands
Posted on: January 18, 2023

Job Description:



APPOINTMENT: Administrative, Full-time, Twelve (12) months




AVAILABLE: January 2023

POSTING DATE: January 6, 2023


The Human Resources Generalist performs the more routine functions of technical and analytical human resources functions in the areas of recruitment and selection position classification, compensation administration, benefits administration, and other phases of human resources; participates in training in order to learn more responsible work; and performs other related duties as required.

Reporting to the Director Human Resources, provides cross functional support in a variety of activities to meet departmental goals and objectives. This position plans and carries out work independently and with minimum supervision, is responsible for prioritizing and managing issues within designated area of responsibility and is responsible for managing work and project schedules to meet objectives, deadlines, and assignments

Duties and Responsibilities:

The duties and responsibilities include, but are not limited to, the following:

  • Provides daily hands-on human resources expertise to the university in the areas of employee relations, recruiting and on-boarding, employee development, training, compensation, benefits, organizational development and more, provides backup HR business support to other businesses locally as required.
  • Generates official internal documents such as offer letters, appointment letters, and compensation changes.
  • Creates onboarding plans and educating newly hired employees on HR policies, internal procedures, and regulations.
  • Maintains physical and digital files for employees and their documents, benefits, and attendance records.
  • Creates employee engagement plans, getting necessary budget approval, and initiating activities.
  • Collaborates with outside vendors, upper management, and employees to maintain University standards.
  • Evaluates employee performance and appraises their pay scale accordingly.
  • Processes documentation and prepares reports relating to performance evaluations.
  • Meets with hiring authorities and search committees to discuss hiring needs for regular and contracted employees, graduate assistants/management interns, and temporaries; coordinates timelines, advertising strategies, prepares job postings and advertisements, and interview questions.
  • Full cycle recruitment - conducts initial screening of applicants and resumes for open staff and administrator positions to determine the eligibility of candidates by meeting minimum qualifications.
  • Schedules and participates in interviews; completes reference checks; makes job offers and negotiates salary.
  • Assists with the implementation of company safety and health programs; tracks and posts OSHA required data and files reports.
  • Maintains employee-related databases; prepares and analyzes reports that are necessary to carry out the functions of the department and university; and prepares periodic reports for management, as necessary or requested.
  • Administers and monitors FMLA,CFRA, ADA and Worker's Compensation, and OSHA reporting requirements.
  • Handles recruitment process by identifying candidates, conducting reference checks, and issuing employment practices.
  • Collaborates with outside recruiters, temporary agencies, and other third-party services.
  • Processes payroll notifications for new hires, terminations, transfers, and status changes.
  • Communicates on/off boarding information to appropriate business partners within HR and campus offices.
  • Prepares new hire and exit documents and conducts new hire orientation.
  • Supports maintenance of personnel database by hiring and terminating employees and changing existing information.
  • Provides backup to department being crossed trained to conduct new hire and benefits orientation, benefit administration, workers comp and unemployment benefits, exit interviews and COBRA as needed.
  • Assists with the annual and introductory performance evaluation process; offers training and assistance as needed.
  • Monitors and audits accuracy of transactions in HRIS systems to ensure proper interface with benefits and payroll functions.
  • May oversee and participate in the day-to-day maintenance and administration of the department website/webpages.
  • Performs all other related duties and responsibilities as directed or assigned.

    Qualifications Guidelines

    Any combination equivalent to, but not limited to, the following:



    • A Bachelor's degree in human resources, business, or related field.
    • Two (2) years' related experience. Experience in building a culture, skilled clerical functions, and/or in the Human Resources field, preferred.


      • Society for Human Resources Management (SHRM) Certified Professional (CP), Professional (PHR) or Senior Professional (SPHR) in Human Resources preferred.
      • Bilingual in Spanish, oral and written, is preferred but not required.
      • Preferred Human Resources experience in an educational setting is highly desirable.

        Knowledge and Skills:

        • Knowledge of administrative tasks and responsibilities.
        • Knowledge of applicable federal and state laws and regulations.
        • Excellent verbal and written communication skills
        • Superior customer service skills.
        • Advanced computer skills, including data entry, data processing, communication tools and payroll and human resources software a plus.
        • Problem-solving skills and resourceful thinking.
        • Leadership and coaching skills.
        • Strong empathy and interpersonal skills.
        • Detail-oriented with excellent organizational skills.
        • Attention to detail and analytically driven.
        • Ability to work independently with interruptions and prioritize to meet deadlines.
        • Ability to act with integrity, professionalism, and confidentiality.
        • Proficient with Microsoft Office Suite or related software.
        • Strong analytical and problem-solving skills.
        • Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems (UKGPro).
        • Aptitude to learn new technology, methods, and procedures.
        • Ability to develop, maintain, and strengthen partnerships with others inside or outside the university.
        • Ability to use appropriate judgment when making decisions and recommendations.
        • Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.

          Physical Requirements/Working Conditions:

          Working Conditions

          Standard office and field setting. Duties performed are primarily in an office environment while sitting at a desk or computer workstation or in meetings. At least minimal environmental controls to assure health and comfort.

          Physical Demands:

          Incumbents regularly sit for long periods; walk short distances on a regular basis; travel to various locations to attend meetings and conduct work; use hands and fingers to operate an electronic keyboard or other office machines; reach with hands and arms; stoop or kneel or crouch to file; speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry and/or move objects weighing up to 15 pounds.

          TO APPLY: A resume/CV and cover letter are required. In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed please call (909) 748-8040.

          HIRING RANGE:Anticipated hiring range is near or at the minimum of the classification, commensurate with candidate's education, experience, skills, and training. The University of Redlands is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Hiring Range. Placement within the Hiring Range is determined by internal equity, and relevant qualifications.

          BACKGROUND CHECK:Satisfactory completion of a background check (including a criminal records check) is required for employment. The University will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current employee who was conditionally offered the position.

          DRIVER'S LICENSE CHECK:Possession of a valid Driver's License is required for certain positions. Employees in positions that require a valid Driver's License will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

          PHYSICAL AND PSYCHOLOGICAL EXAMS:For certain positions typically in Public Safety, Facilities, Athletics and Information Technology Services departments, employment is contingent upon a candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs. Public Safety Officers, in addition to a pre-employment physical exam, will also be required to pass a psychological evaluation.

          INFORMATION REGARDING COVID-19: New employees are required to submit proof of having received the full course dose of an approved COVID-19 vaccine including a booster or submit an exemption request for medical or religious reasons within sixty (60) days from your date of hire.





          Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

          The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: University of Redlands, Redlands , Human Resources Generalist, Accounting, Auditing , Redlands, California

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