Administrative Assistant (FT)

Company: D.K. Global, Inc.
Location: Redlands
Posted on: January 20, 2023

Job Description:

Job DescriptionDK Global, Inc. is looking for a dynamic Administrative Assistant for our growing visual media company. The Administrative Assistant will work directly with the administrative and production department in daily tasks, as well as special projects. An ideal candidate for this position will be highly organized and able to provide top customer service in a fast-paced environment, with the ability to efficiently transition between multiple tasks without letting things fall through the cracks. Individuals who thrive in learning new skills and effectively juggling multiple tasks are encouraged to apply.

RESPONSIBILITIES:

• Candidate will work closely with the production department to execute timely delivery of projects.
• Assist with management of due dates, deliveries, and key legal processing dates.
• Field phone calls and direct caller to appropriate contacts in the office. Record detailed messages if the desired individual is not available or direct them to another person that can assist them.
• Keep track of office inventory and place orders for supplies when needed. Complete returns when necessary.
• Handle all shipments and receiving, including collecting and sorting mail. Create shipping labels, package material, and drop-off at appropriate mailing location.
• Maintain the organization of office public spaces including the storage room, supply closet, cleaning locker, kitchen, and print stations.
• General office duties: sending faxes, filing, processing receipts, greeting office visitors, etc.
• Create and update both digital and hard-copy project folders and copy digital files to the correct location on the network.
• Download and convert medical imagery upon instruction from Project Manager(s).
• Create RFQs and PO checklists for contract work on projects.
• Schedule internal and client/expert meetings on projects when needed.
• Mail back case materials and/or medical imagery when requested by clients.
• Purge old projects when necessary and recycle old project folders.
• Check storyboards and drafts for accuracy against scope and case material, as well as spelling, grammar, render quality, and requested change.
• Follow up with clients and experts for meetings, approvals, case materials, and/or deadline changes.
• Write delivery date change letters when requested by the Project Manager(s).
• Update the forecast when it changes during the day (when requested by the PMs).
• Add phone call and/or meeting notes into the Comm Log when needed.
• Assist Project Managers in any other tasks as necessary.REQUIREMENTS:
  • 6+ years in an administrative assistant role.
  • Exceptional verbal and written communication skills to effectively interact with all levels of management, staff, clients, and departments.
  • Ability to prioritize and multi-task in a fast-paced environment with minimal supervision.
  • Ability to swiftly respond to multiple demanding situations and switch gears quickly.
  • Outstanding interpersonal and organizational skills, with a strong attention to detail.
  • Excellent computer skills, including proficiency with Microsoft Office, internet research, and accurate typing skills.
  • Adapts quickly to new technology.
  • Ability to commute to the office location.EMPLOYEE BENEFITS:
    • Six annual paid holidays.
    • Employee matching simple IRA program.
    • Starting at one-week paid vacation.
    • Company co-sponsored medical, dental and vision insurance.
    • This position will be paid on an hourly basis and overtime will be compensated accordingly.Job Type: Full-time.
      
      Pay: From $20-$25 per hour.
      
      D.K. Global, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, including sexual orientation and gender identity, national origin, disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.
      
      COVID-19 considerations: We have a COVID Prevention plan in place for all employees. Vaccinations are not required.
      
      
      
      
      About D.K. Global, Inc.:
      
      From our headquarters in Redlands, California, our team of artists, managers, and administrators work together to deliver accurate and understandable animations and illustrations to legal professionals. Since 1998, DK Global has led the courtroom visual industry, introducing the most innovative and accurate medical reconstructions, accident simulations, and visual aid methods. If you are looking to develop your career we provide the perfect opportunity to challenge yourself in an environment that will help you, not only learn, but grow. Every individual at DK Global plays an important role, from clerical tasks to creative direction, and we strive to provide a positive working environment where everyone's contributions are recognized. Come join us!

Keywords: D.K. Global, Inc., Redlands , Administrative Assistant (FT), Administration, Clerical , Redlands, California