Assistant Office Manager

Company: Allison Mechanical, Inc.
Location: Redlands
Posted on: September 13, 2023

Job Description:

Job Purpose:Supports company operations by assisting Office Manager with maintaining office systems and supervising staff.Duties:* Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.* Provides historical reference by upholding procedures for retention, protection, retrieval, transfer, and disposal of records.* Maintains office efficiency by assisting Office Manager with planning and implementing office systems, layouts, and equipment procurement.* Assisting Office Manager with designing and implementing office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.* Completes operational requirements by scheduling and assigning employees; following up on work results.* Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.* Maintains office staff by assisting with recruiting, selecting, orienting, and training employees.* Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.* Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.* Achieves financial objectives by assisting Office Manager with preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.* Contributes to team effort by accomplishing related results as needed.Skills/Qualifications:Supply Management, Informing Others, Tracking Budget Expenses, Delegation, Staffing, Managing Processes, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting SkillsWage determined by candidates experience and education.

Keywords: Allison Mechanical, Inc., Redlands , Assistant Office Manager, Administration, Clerical , Redlands, California