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Construction Administrative Assistant

Company: arrow staffing
Location: Redlands
Posted on: August 14, 2019

Job Description:

Immediate opening for a CONSTRUCTION ADMINISTRATIVE ASSISTANT in Redlands, CA. This position will be responsible for providing broad-based administrative support to help with achieving operational goals. Perks include a flexible part time schedule, competitive pay and a great work environment. Advanced QuickBooks knowledge and experience working in the Construction industry are a MUST HAVE this position.
Specific duties and responsibilities include, but are not limited to:

  • Ability to maintain strict confidentiality regarding all business and client matters.
  • Maintain and monitor contracts, job files and cash flow reports
  • Serve as a point of contact for General Contractors, Sub-Contractors, Utility Providers, County/City/State Officials, Consultants, Architects, Civil Engineers, Operations Teams

    • Create, manage and organize all file systems and folders; hard copy and online
    • Assist with the day-to-day operations for all construction sites
    • Assist with coordinating jobsite safety meetings, management and organization of construction office

      • Process invoices, purchase orders, vendor and job files.
      • Ensure production agendas remain on track and within projected guidelines.
      • Assist with research using internet and other resources in order to accommodate specific project needs.
      • Provide Human Resource and payroll department backup as necessary.
      • Maintain /Reconcile budgets for site specific Accounts Payable through the use of QuickBooks
      • Prepare, distribute and track General Contractor Bid Invitations Packages and GC Bid Submissions.
      • Monitored Construction Project Budgets recommending approval or denial of Work Orders, Change Orders, and General Contractor Draw payments.
      • Assist with tracking Construction Project Schedules, timely or un-timely completion of project status
      • Perform all general office duties
      • Must apply critical thinking skills in a busy working environment where multi-tasking skills are essential
      • Must be detail oriented with a sense of urgency to meet deadlines

Keywords: arrow staffing, Redlands , Construction Administrative Assistant, Administration, Clerical , Redlands, California

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