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Assistant Office Manager California

Company: Allison Mechanical, Inc.
Location: Redlands
Posted on: September 15, 2023

Job Description:

Job Purpose:
Supports company operations by assisting Office Manager with maintaining office systems and supervising staff.

* Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.

* Provides historical reference by upholding procedures for retention, protection, retrieval, transfer, and disposal of records.

* Maintains office efficiency by assisting Office Manager with planning and implementing office systems, layouts, and equipment procurement.

* Assisting Office Manager with designing and implementing office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.

* Completes operational requirements by scheduling and assigning employees; following up on work results.

* Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.

* Maintains office staff by assisting with recruiting, selecting, orienting, and training employees.

* Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.

* Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

* Achieves financial objectives by assisting Office Manager with preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.

* Contributes to team effort by accomplishing related results as needed.

Supply Management, Informing Others, Tracking Budget Expenses, Delegation, Staffing, Managing Processes, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting Skills

Wage determined by candidates experience and education.

Keywords: Allison Mechanical, Inc., Redlands , Assistant Office Manager California, Executive , Redlands, California

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